As an original work you own the copyright in your thesis and data, but if you include any work created by another person this must be cleared before upload into the Research Portal.
To ensure that your thesis is 'Open Access' copyright compliant you must check that:
You do not need permission to use:
Using the Copyright for Researchers Toolkit is essential to keep track of any third party copyright material in your work, or if you are planning to produce a thesis by publication.
Download the Toolkit for ready reference during your research. It includes a sample permission letter, an indispensable checklist as well as easy-to-read information on the copyright implications for higher degree research students.
Management of copyright material is an important element of your thesis journey.
Careful management of other peoples' work, also known as third-party materials, when writing your thesis will ensure an uncomplicated submission. If copyright material that does not belong to you is included in a thesis, e.g., images, tables, graphs, charts, or a survey template then you must obtain permission from the copyright owner/publisher to include the reproduced material. Copyright permission is also required if you want to adapt or modify a copyrighted work, e.g., a diagram in a published article or on a website.
Permission for the reproduction of copyright works, e.g., diagrams, photographs, maps, tables, can take different routes.
The reproduction of figures and diagrams from scholarly journal articles in a thesis is typically available free of charge, but permission is still required.
The permission letter template in the Copyright for Researchers Toolkit can be used in many cases, however, some publishers direct user permission requests to the RightsLink automated permission-granting service, whilst other publishers have their own online permission request form. The 'Request Permission' link is often found on the same page as the published article, or on the journal website.
Publishers generally have a 'Permissions' link near the title of the article as shown in the example below.
Step 1: In Wiley journals, the first step in gaining permission to reproduce a figure in a research article is to go to the article page in the journal and open the 'Tools' icon then select 'Request permission'.
Note: Other journals often just have a 'Permissions' link which may appear in various places on the article webpage depending on the publisher.
Step 2: Complete the form on the CCC RightsLink page as shown below.
Step 3: Click the 'Continue' button to acquire the free licence which provides permission to reproduce the figure.
All the publisher permission licences should be compiled into one pdf file (named: Copyright Permissions) and this should be uploaded into WorkFlowGen with the pre-examination copy of your thesis.
The Manager, Scholarly Publications & Copyright can assist with copyright permissions and general copyright queries. Please make contact at least three (3) months before your thesis submission date for a thorough copyright check.
Creators of copyright material hold moral rights in the material they create even if they do not hold copyright.
They include the right:
You must fully acknowledge any copyright material that you use. The attribution must be clear and reasonably prominent in captions under artistic works such as images, diagrams and photographs no matter the source, whether it be a journal article, book, another thesis, or a website. Literary works should always carry in-text citations and all works should appear in the reference list.
Copyright Guide for Research Students: What you need to know about copyright before depositing your electronic thesis in an online repository. This is a useful guide for PhD students that contains copyright scenarios.
See the 'Submitting a thesis' tab for further information on how to present your copyright permissions and checklist with your thesis.
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