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Writing and submitting a thesis

Use this guide to find resources to help in the writing process. This guide also includes guidelines for the submission of your thesis.

Submitting a thesis

Submitting a digital copy of your thesis


Digitised theses illustration

Bond University Library provides access to higher degree theses awarded to students of the University on the Research Portal.

There are many advantages for digitised access to Bond University higher degree theses including:

  • Improved access to full-text of theses by the students and staff of the University anywhere, anytime
  • Maximum use of higher degree theses as an information resource to support teaching, learning and research activities of the University Community
  • Promotion of research output of the higher degree graduates of the University, nationally and internationally
  • Enhanced preservation of higher degree theses by ensuring they are archived in electronic format
  • Enhanced access to and use of multimedia created as part of higher degree thesis
  • Promotion of Bond University graduates by ensuring maximum exposure to their research

University Regulations

The following requirement applies to Bond research higher degree students (i.e. Doctoral or Masters by research) under the University Degree Regulations:

  • The candidate forwards an electronic copy of the thesis in PDF format to the library. (Masters by Research: Regulation; Post-doctoral Regulation: Bond University Handbook)

Copyright checks and depositing your thesis with the Library

Bond University higher degree theses are fully searchable via Library Search, Trove (National Library of Australia) and through web search engines, giving you maximum visibility for your research.

  • Bond theses only, by Doctoral or Masters [by research] will be accepted by the Library. Your thesis must have been officially awarded by Bond University before submission.
  • The author retains copyright and intellectual property rights over their original work.
Use the Copyright for Researchers Toolkit to keep track of copyright material use, requests for copyright permission and permissions received.

PhD by Published Work

If copyright of a publication has been, or will be, assigned or transferred to a publisher permission must be sought to reproduce the work in the thesis and allow for a digital copy of the final published version to be made available in the theses collection of the University's Open Access Research Portal.

Publisher permission for the reproduction of copyright works, e.g. articles, graphics, surveys, can take different routes.

The permission letter template in the Copyright for Researchers Toolkit (above) can be used in many cases, however some publishers direct permission requests through to the Copyright Clearance Centre based in the USA, whilst other publishers have their own online permission request form. This information is often found on the same page as the published article, or on the journal website.

Refer to the HDR Handbook for important detailed information on the treatment of published works in a thesis.

The Manager, Scholarly Publications & Copyright can assist with the copyright permissions process and general copyright queries.

Format tips:

If the published version of an article is to be included in the thesis the publisher's permission statement must appear before the article. 

Citation example: 

Author, Title, Journal Title, Volume/Issue, DOI, Copyright ©, [year], Link to the published article on the publisher's website.
Reproduced with permission from [Publisher].

Copyright permission letters received from publishers should not be reproduced in the thesis itself.

Submission forms and instructions

A signed copy of the Theses Copyright Statement and Deposit Form and Candidate's instructions regarding availability of thesis together with a file of all copyright permissions must be submitted with the electronic copy of your thesis. These forms, file of permissions and the electronic copy of the thesis will be submitted to the Library on your behalf by the Faculty Research Development Manager. Print copies of Bond Theses are no longer required to be submitted as of 23 March 2017.

Theses submission tips:

Students must submit a separate file of copyright permissions for the reproduction of published articles and other third party copyright material that is included in their thesis to the Library. 


The thesis must be submitted in PDF format. Adobe Distiller software converts documents in other formats (e.g. Word or Excel) to PDF (Portable Document Format). Online PDF conversion services are available eg. Create Adobe PDF online or Doc2PDF Online

The author should clearly indicate if all or part of the theses is restricted, and the time frames that the restrictions should apply.

The Bond HDR Handbook also has information on how your thesis should be formatted and submitted.

Copyright and Intellectual Property

If a student intends to commercialise their research, make an appointment with Andrew Calder, Director of Research, to discuss commercialisation and intellectual property issues.


Antoinette Cass's picture
Antoinette Cass

Manager, Scholarly Publications & Copyright
Phone: +61 7 5595 1523