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Copyright for Staff

A guide to assist Bond University staff maximise the creation and use of print, online and audiovisual materials while meeting copyright obligations. Scroll down the page menu on the right-hand side of the guide.

Statutory Licences

The licence allows copying of print and graphic works for educational purposes within limits. Copying beyond these limits is not authorised. Sheet music may also be copied within the copying limits. Copying includes photocopies, slides and transparencies.

You can make as many copies as you need for educational purposes eg. if there are 40 students in a subject you can make 40 copies.

Copies may not be sold to students with the deliberate intention to make a profit.

Copying limits

  • Books and other separately published works
    In relation to works of 10 or more pages 10% of the total number of pages in that edition or one chapter of that edition whichever is greater.
  • Periodical publications 
    The whole or part of an article contained in any issue of a periodical publication (including newspapers and magazines) may be reproduced. The whole or part of two or more articles contained in any issue of a periodical publication may be copied if those articles relate to the same subject matter eg. two articles about the Wik case from a legal journal.
  • Artistic works
    An artistic work may be copied in whole or part if:
    that artistic work accompanies a literary or dramatic work for the purpose of explaining or illustrating the literary or dramatic work. Either the artistic work alone may be copied, or the artistic work, plus the accompanying text, provided the text has been copied within the limits; 
    that artistic work is not separately published If an artistic work has been separately published, no more than a reasonable portion of the work can be copied, unless a new copy of the artistic work cannot be obtained within a reasonable time at an ordinary commercial price.
  • Unavailable works
    The whole, or part, of a literary, dramatic, musical or artistic work (other than an article in a periodical publication) can be copied if new copies of that work cannot be obtained within a reasonable time at an ordinary commercial price
  • Anthologies
    A work in an anthology may be copied if it does not exceed 15 pages. You can copy any number of such works within an anthology, up to a maximum total of 10% of the total pages of the anthology. A work may also be copied if it has not been separately published. Any number of such works may be copied within an anthology, up to a maximum total of 10% of the total pages.

PowerPoint presentations

Ensure that you provide a link to the online source of any third party copyright material in your presentations, even if the amount is insubstantial (i.e. less than 1% of the whole item).  This includes extracts of text, images, artistic works, photographs, pictures, tables, charts etc.  The source can be hyperlinked to, or placed underneath, the image or other reproduced work.

Always include a Warning Notice at the beginning of your presentation.  This is particularly important if you're going to turn your PowerPoint into a PDF and make it available in iLearn.

Respect the copyright holder’s Moral Rights, and make sure that all sources of copyright material are properly acknowledged.

Recording lectures for mediasite

There are different provisions under the act for live streaming of lectures and for making a recording for viewing at a later date. Limitations on the amount (as per above) of copyright material that can be copied under the statutory licence must be observed.

In particular, it is important to include a complete reference to the works being used and include the Warning Notice at the beginning of the lecture.

Lectures containing commercial DVD excerpts

Commercially produced DVDs can be shown in class but they must not be included in a recorded lecture. The copyright owner's permission is required to copy and communicate commercially produced DVDs. The recording must be paused whilst playing DVDs.

Lectures with streamed Youtube videos

YouTube videos cannot be captured in lecture recordings for Mediasite. The recording must be paused whilst playing YouTube material.

An alternative is to place a link to the Youtube selection in iLearn.

Lectures containing images and diagrams

Ensure the Warning Notice is displayed at the beginning of the lecture or as the first slide in your PowerPoint presentation.

Ensure the work being used is referenced correctly.

Ensure the limits on copying under the Part VB statutory licence are applied.

Library/reserve reading

Request digitisation of hardcopy material via or the Subject Materials Request Form

Digital course packs 

iLearn can be used for the effective and compliant provision of digital readings/course packs. 

Please read the guidelines on the Subject Resources tab of this gude, which includes a link to the Subject Resources Request Form, for processing of your chosen works by the Library.

Hardcopy Course Manuals/Readers/Workbooks

For information on producing hardcopy course resources such as Laboratory Manuals, Workbooks and Readers please go to the Printed Course Resources page.

Marking requirements

There are no marking requirements for photocopying. However it is good practice to mark the copies with the title of the work, author's name, publisher and date of publication (if known).

Exam/test questions

Staff may copy any amount of a work for inclusion in a test or exam question. Section 200 [s200] of the Australian Copyright Act, allows for the use of copyright works in examination papers during an exam period. Once the examination period has ended the copyright works must be removed.

Copyright works used within exams should be referenced, apart from where the exam question excludes referencing as the reference will reveal the answer to the exam question. This exception only applies during the exam period.

Before an exam can be posted online as a past exam the copyright works must either be registered with the Library via or permission must be sought from the copyright owner.


Staff may copy by handwriting any amount of a work for educational purposes.

Accessibility - print disabilities 

Additional provisions apply if copying for students with a print disability ie vision impairment. Please contact the Manager, Scholarly Publications and Copyright if this situation applies.

Copying under the Screenrights licence 

Under the statutory licence provisions in s113P of the Copyright Act, off-air recordings can be made solely for the educational purposes of the University from TV, radio and cable or satellite TV, including free to air Podcasts and Vodcasts that originate as broadcasts.  It does not cover live web-casts or moving images and other sounds sourced from the Internet.

There is no restriction on the type of program that may be copied, the amount that can be copied or the number of copies that may be made, if the copies are made from free-to-air broadcast radio and television.

  • Programs may be copied off-air even if the program is available for purchase commercially.
  • Whole programs may be copied, or any part of a broadcast, including advertisements.
  • Copies of the program can be reproduced, distributed and communicated to students with warning notices as appropriate.

Using the recordings

  • The recordings can be shown in lectures, captured in MediaSite and made available to students in iLearn.
  • The recordings can be distributed to or communicated to students.
  • Digital recordings must carry a Warning Notice.

Who can copy?

Staff may copy material either at home or at work. Another person may be able to copy on your behalf provided all requirements under the agreement are met.

Student copying under the Screenrights Scheme

Students can copy television and radio programs on behalf of the University provided the copy is made for the educational purposes of the University and is marked in the appropriate manner. However, where a student is copying television and radio programs for his or her own studies, the copy is usually made under the fair dealing provisions of the Copyright Act and not the Educational Institutions - Statutory Licence  provisions of ​the Copyright Act. The fair dealing provisions of the Copyright Act allow a student to make a fair use of an audio-visual work for the purpose of his or her own research or study. 

Copying bought or hired videos

The educational copying scheme outlined above does not apply to copying purchased or hired videos. The University is not permitted to copy pre-recorded material such as purchased or hired videos or sound recordings unless it has obtained written permission to do so from the copyright owner(s). 

Performance of a work in class

Performance includes all modes of visual or oral presentation of a work to the public such as:

  • Performing a play, or
  • Reading from any literary work
  • Playing recorded music, or
  • Showing all or part of a film

Exceptions to copyright infringement are where copyright has expired or the copyright owner(s) have licensed or permitted the work to be performed or the recording or film to be played or heard. In addition, the performance of a work in class may not be an infringement of copyright if all the following conditions are met:

  • The performance is in the course of giving or receiving educational instruction, and
  • The performance is in a place of educational instruction e.g .a class, in the presence of a restricted audience. All the people in the audience are giving or receiving instruction or are directly connected with the place where the instruction is given. A person is not taken to be connected with the institution simply because they are related to or are a friend of the student, and
  • The performance is not being conducted for profit. 

Showing a video in class

Commercially produced DVDs can be shown in class but they must not be included in a recorded lecture.

Refer to the Recording lectures page in this guide.

Screenrights conditions and provisions 

  • Copying must be from free to air broadcast radio and television.
  • The copy can only be used for educational or administrative purposes of Bond University
  • The copy must be marked (labelled). Contact the Manager, Scholarly Publications & Copyright for a label.
  • Digital reproductions must carry a Warning Notice.
  • If communicated online, materials must be available to staff and students of Bond University only (via a password protected site such as Blackboard).
  • Copies of the program can be lent to staff and students of Bond University, but not to other institutions; although Bond University can make a copy of the program and supply that copy to the other educational institutions requesting it if they also have a licence with Screenrights.
  • If copies are sold, it must be on a cost recovery basis only.

Copying under the licence with Music Societies 

Bond University has entered into a license agreement with various music societies negotiated on its behalf by Universities Australia which means that Bond University staff and students are able to copy and use music for educational purposes. Under the agreement Bond University will be able to reproduce, communicate and perform an extensive repertoire of musical works without having to obtain prior permission from copyright holders. 

Bond University pays an annual fee to the following collecting societies for access to music and sound recordings of their member artists and producers:

  • Australasian Mechanical Copyright Owners Society (AMCOS)
  • Australasian Performing Right Association (APRA)
  • Australasian Record Industry Association (ARIA) (incorporating the Phonographic Performance Company of Australia)

What the license does cover:

  • Making audio recordings. Bond staff and students can make audio recordings of copyright music/sound for educational purposes in any format, provided they are:
    • For analysis by students in a course;
    • Intended to be played at University events; or
    • Of a University event.
  • Making video recordings: Bond can make video recordings which include copyright music/sound for educational purposes in any format, provided they are:
    • Made by students as part of a course and are only played at a University event; or
    • Of a University event.
  • Synchronizing audio and video recordings for educational purposes
  • Communicating and transmitting music on hold in phone systems
  • Performing in public at free university events

What the license does not cover:

  • Distributing copies of music via the Internet
  • Copying musical scores – restricted to 10% of work under CAL Agreement
  • Downloading music from the Internet (unless the work is licenced).  See this page for copyright friendly music resources.
  • Copying cinematograph film or video
  • Broadcasting musical work or sound recordings
  • Copying and performing music (sound or video) in relation to Grand Right Works, Choral works of more than 20 minutes, Dramatic Works, Ballet.
  • Musical works not covered by Music societies party to this Agreement
  • Performing in public where a fee for entry is charged.


  • Video and audio recordings may be used online as long as the copies are secured behind password protection –i.e. on Intranet (For our purposes, we will not store any digitised music on Bond servers as this requires additional infrastructure that is not justifiable)
  • Recordings can not be downloaded
  • All recordings must be labeled as follows:

This recording has been made by Bond University under the express terms of an educational license between it, AMCOS and ARIA and may only be used as authorized by Bond University pursuant to the terms of that license.

The following information must be displayed on the packaging or with the distribution:

  • Title of each musical work
  • The name of each composer, lyricist and arranger of the musical work; and
  • If the recording contains an ARIA Sound Recording, the artist/group name, and the record company label.

The copyright labels are available from the Library.​