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Copyright for Staff

A guide to assist Bond University staff maximise the creation and use of print, online and audiovisual materials while meeting copyright obligations.


iLearn@Bond guidelines

If you are using an electronic resource from the web, or from an online database then linking to the original resource is always the first preference.

Many journal articles are available from library databases via Library Search. You should link to articles rather than printing or downloading them. Use of these library resources is governed by a licence between the University and the database provider, which often do not allow articles to be printed off or downloaded as pdfs to be made available online for teaching purposes.

Follow these simple guidelines:

  • Link to Library materials and items on legitimate websites.

  • Materials created by Bond University staff can be placed into iLearn.

  • Materials where permission has been gained can also be placed into iLearn, such as publishers' PowerPoint Slides.

  • Link to YouTube and other videos from within iLearn (see this page for more information on videos)

  • Place an Electronic Use Notice at the beginning of each Bond University PowerPoint presentation that is uploaded.

Most importantly:

Hardcopy materials must be provided to the Library for scanning and registration before being made available in iLearn via the Subject Resources Request Form or by sending your request to  

A Quick Copyright Checklist

More details

No copyright material (a PDF of an article, book extract, etc.) should be downloaded and stored in iLearn@Bond, even if this is permitted such as in the case of open access journals or freely available material on websites. Always link to the original resource, including e-articles or e-books in databases to which the Library subscribes.

An attribution statement should be incorporated into the course materials alongside the link to the document.

If it is not possible to link to the material you require, please submit the material as an attachment via the online Subject Resources Request Form, or send it to so that it can be checked for copyright compliance and stored locally in the e-reserve.  A member of the Library team will then provide you with a link to this stored version of the item for iLearn@Bond.

Copies of newspaper articles, photographs, images, extracts from e-books, etc. that cannot be linked to, should also be sent to the Library for processing rather than copying them into iLearn subject sites directly.

In instances where the extracts are located in subscription databases, the Library team will check the relevant licence agreement to see if the vendor permits a copy to be kept in another online location.

Compliance checks - it's part of our service

To include material in iLearn submit the item/s as an attachment via the online Subject Resources Request Form  or send it by email to and the Library team will do all the checks for copyright compliance, digitise the material if necessary, and provide you with a link to the electronic copy to place on your subject site in iLearn.

To comply with copyright law, the Library can only make digital copies of one chapter or 10% of a book, or one article from a journal issue. If the material you require is available in a licensed subscription database the Library will provide you with a link.

Copyright friendly resources for iLearn

Visit the Copyright & Content You Can Use page in the Blended Learning guide to find a wealth of copyright friendly content that can be used for educational purposes.

Copyright compliance in the digital environment

Staff using iLearn should be aware of the provisions of the Australian Copyright Act which in general terms (and subject to some exceptions) prevents a person from copying, reproducing, adapting, broadcasting or transmitting copyright material in an online environment without the copyright owner’s permission. This limitation applies to adding third party resources to Subject Sites, participating in a Discussion Board, or creating a Blog.

Users should be aware that material is still subject to copyright even if it does not contain a copyright notice or a © symbol. 

Linking to online material is the most compliant method.


Did you know that PressDisplay offers functionality to link to digitised news articles?