EndNote and Word
Cite While You Write
The Cite While You Write feature allows you to cite references from your EndNote library with just a few clicks within you Word document. With Cite While You Write you can instantly format your in-text citations and bibliography with your preferred referencing style.
To insert citations into Word:
- Click the EndNote 21 tab from the toolbar.
- Select Insert Citations.
- Search for the citation you wish to insert. You can search for an author's name or for words from the title of your reference.
- Select the reference you wish to use and click the Insert.
- The reference will be inserted in-text and the full reference will be added the end of your document.
To add additional references to the same place in your document, i.e. to cite multiple authors:
- Place your cursor into the citation.
- Select Insert Citation.
- Select the additional citation.
- Click Insert.
Change referencing style
To see which style your references are being formatted in, or to change the reference style, select a new style from the EndNote ribbon:
Add page numbers to a citation
- Click within the citation you would like to add page numbers to - the citation will be highlighted in grey.
- Click the EndNote 21 tab and choose Edit & Manage Citation(s).
- Under Formatted Citation, type the page numbers in the Pages field.
- Click OK.
This is also how you can add text such as 'see also' to a citation. Instead of selecting the Pages field, type your text into the Prefix field.
Abbreviate corporate author's name in text
Abbreviating group author's names within the in-text citations is done manually:
- Click the EndNote 21 tab from the toolbar.
- Select Edit & Manage Citation(s) from the EndNote toolbar in MS Word (or right-click, into the in-text citation and choose Edit Citation(s)).
- Select More.
- Change the Formatting option to Exclude Author.
- Type the abbreviation, followed by the punctuation required by the style into the Prefix field.
- Include a space after the abbreviation.
- Select OK.
Merging multiple documents with EndNote references
If you have been working on multiple Word documents, such as chapters, you can combine them into a single document:
- Unformat each document. Go to Word > EndNote tab > Convert to Unformatted. Save these changes.
- Open a new Word document.
- In Word, click Insert Object - Text from File.
- Select the documents in the order in which you want them to appear in the final document. Note: change the file names if you need to.
- Save this version of your document.
- Reformat your final document - Word > Tools > EndNote 21 > Update Citations and Bibliography.