EndNote and Word

The Cite While You Write feature allows you to cite references from your EndNote library with just a few clicks within you Word document. With Cite While You Write you can instantly format your in-text citations and bibliography with your preferred referencing style.

To insert citations into Word:

• Click the EndNote 20 tab from the toolbar.
• Select Insert Citations.
• Search for the citation you wish to insert. You can search for an author's name or for words from the title of your reference.
• Select the reference you wish to use and click the Insert.
• The reference will be inserted in-text and the full reference will be added the end of your document.

To add additional references to the same place in your document, i.e. to cite multiple authors:

• Place your cursor into the citation.
• Select Insert Citation.
• Select the additional citation.
• Click Insert.

To see which style your references are being formatted in, or to change the reference style, select a new style from the EndNote ribbon:

• Click within the citation you would like to add page numbers to - the citation will be highlighted in grey.
• Click the EndNote 20 tab and choose Edit & Manage Citation(s).
• Under Formatted Citation, type the page numbers in the Pages field.
• Click OK.

This is also how you can add text such as 'see also' to a citation. Instead of selecting the Pages field, type your text into the Prefix field.

Abbreviating group author's names within the in-text citations is done manually:

• Click the EndNote 20 tab from the toolbar.
• Select Edit & Manage Citation(s) from the EndNote toolbar in MS Word (or right-click, into the in-text citation and choose Edit Citation(s)).
• Select More.
• Change the Formatting option to Exclude Author.
• Type the abbreviation, followed by the punctuation required by the style into the Prefix field.
• Include a space after the abbreviation.  
• Select OK.